Business Administrator
What You'll Do
We're looking for someone who has positive energy and enthusiasm for learning and growing their career.
At Hertzian, our success depends on our people, productivity, and procedures. As a Business Administrator you will be a supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal professional for the role is a flexible problem solver with superb communication skills and a detail-oriented mindset. You should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.
Objectives of the Role:
- Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
- Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services.
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests.
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.
Daily and Monthly Responsibilities:
- Ensure the paperwork and office is kept in a tidy condition.
- Meet and greet guests, ensuring they are catered for and felt welcome.
- Manage phone lines, ensuring all calls are taken with notes of who called and why.
- Act as a liaison with Health and Wellbeing Innovation reception staff. (They’re super friendly)
- Prepare meeting materials, printing, and postage.
- Ensure office catering is always replenished including milk, tea, coffee, etc.
- Be on-site fire marshal and first aider for office operations when needed.
- Help Directors or other senior staff with administrative tasks where necessary.
- Make and record payments according to operational needs.
- Prepare and procure logistics for travel and events, including flights, purchases, hotels, travel, etc.
- Assist with internal business daily operations.
- Ensure and report on all staff timekeeping regulations.
- Assist with producing operational documentation, and making sure they’re up to date.
- Be a general point of contact for communicating to external clients and suppliers seeking meetings with senior staff, etc.
- Ensure all staff are following working procedures at all times.
Skills and Qualifications
- Proven track record of coordinating tasks and office operations.
- Academics in Business or Marketing / Finance.
- Proficient in Google or Microsoft Office Suite.
- Excellent time management skills and the ability to prioritize work.
- Attention to details and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills.
- Knowledge of Jira and Sprint events (Preferred).
Further Details
Location: Cornwall - Hertzian head office Truro.
Type: Full time
Seniority Level: Junior
Line Supervisor: Christopher Weavill
Director: Christopher Weavill
Department: Commercial
Salary: £21k - 25k depending on experience.
Application Deadline: Open until position is filled.
To apply, click the "Apply" button below or email careers@hertzian.co.uk
Interested? Apply Today